Overview Questions
How can we best support your student’s learning at Optima Academy Online?
At Optima Academy Online, all courses are taught using grade-level standards. While curriculum content is not modified, we provide supports to help each student access and succeed in their learning environment.
Our supports include:
- Differentiated assignments and flexible learning options
- Tutoring and small-group interventions
- One-on-one support as needed
- Collaboration between teachers, families, and support staff
We follow an inclusion model, meaning students with exceptionalities learn alongside their peers while receiving accommodations to meet their individual needs.
Are there any situations that might make Optima Academy Online not a good fit for your student?
Because our program is built on grade-level coursework and independent online learning, it may not be appropriate for all students. OAO may not be a good fit in situations such as:
- The student requires placement in a fully contained ESE classroom
- The student’s age is significantly different from their assigned grade level
- There is a request to place the student below a grade already completed
- The student qualifies for Extended School Year (ESY) services due to significant regression
- The student is non-verbal (in most cases)
- The student uses a modified curriculum (not exposed to grade-level standards)
- The student’s documented performance is three or more grade levels below their assigned grade
Is Optima Academy Online accredited, and are teachers certified?
Yes. Optima Academy Online is fully accredited through Cognia, ensuring all courses meet rigorous academic standards and are widely recognized by schools and colleges.
In addition, all OAO teachers are certified, providing students with high-quality instruction and a trusted learning experience.
If we live close to a brick-and-mortar school, can our child participate in their extracurricular activities, sports, field trips, etc.?
Is OAO accredited?
Yes, Optima Academy Online offers accredited course work approved in the state of Florida. Course work is accredited through Cognia.
What courses are offered at Optima?
We offer a wide range of courses in core subjects, electives, and unique VR-enhanced classes.
How is Virtual Reality (VR) used in courses, including subjects like Art? When do they start using VR?
Students at OAO begin using Virtual Reality (VR) in Grade 3 (starting in the spring), with continued integration through middle and high school, where VR is used regularly to reinforce course content.
VR enhances the learning experience by creating immersive, interactive environments where students can explore concepts in a more engaging way than traditional online learning. They can collaborate with peers, participate in virtual field trips, and interact with 3D models—helping build connection, increase engagement, and reduce feelings of isolation.
In subjects like Art, VR allows students to create and explore within fully immersive environments, turning lessons like color theory into hands-on experiences. Students may also complete art projects outside of VR using basic materials, depending on the assignment.
Are there any supplies required for courses?
Yes. Here’s what families should plan to provide:
- ELA literature books (a list will be provided by the teacher; you may purchase or borrow from the library)
- Basic art supplies for Grades 3 and up
- A laptop (must be provided by the family—recommended specs here)
- VR headset (provided by OAO for students in Grades 4 and up)
- K–2 students will receive a school-provided supply kit
- No physical textbooks are sent—everything else is available through Canvas
What does a typical schedule look like at OAO, and how do Live vs. On-Demand classes work?
Students in the Live Program at OAO follow a structured yet flexible daily schedule designed to balance real-time learning and independent work.
Each day, students attend teacher-led, interactive classes from 8:00 AM to 12:15 PM ET using Microsoft Teams, where they engage with teachers and classmates in real time. These sessions provide direct instruction, collaboration, and opportunities to ask questions live.
In the afternoons (1:00 PM – 3:00 PM ET, Monday–Thursday), students can join optional tutoring and small group sessions for additional support, enrichment, or personalized help.
Fridays are Independent Learning Days, meaning there are no live classes. Students use this time to complete assignments, review material, and prepare for the upcoming week at their own pace.
For students in grades 4 and above, Virtual Reality (VR) is integrated into select lessons to create immersive, engaging learning experiences that enhance understanding and connection.
What is the difference between teacher-led/LIVE and self-guided/on-demand courses?
Please visit our webpage HERE, for more information.
What is the tech/system requirements needed to attend virtual school at OAO?
Current Families
How do students access tutoring or extra help from teachers?
All teachers have dedicated office hours posted on their Canvas pages. Students can drop in for help or schedule time as needed.
Additionally, Learning Coaches offer group tutoring twice a week, and students may sign up for individualized tutoring sessions during the 1–3 PM ET support block, Monday–Thursday.
When is School Orientation?
Orientation will be provided for all students, with detailed information to be provided over the summer. Please stay connected and read the school newsletter to receive updated information. If you have any questions, you can contact the front office at oao-frontoffice@optimaed.com
How do I double-check that my child is enrolled? Or what if I want to change my child’s schedule?
Confirmation of completed enrollment is emailed and available for viewing through our Student Information System, Genius. Once course selections are made available, and submitted, schedules can be viewed in Genius.
Please feel free to email our enrollment office to verify and confirm enrollment information oao-registrar@optimaed.com
When will I receive my child’s class schedule?
Class and course schedules can be viewed in Genius.
Where do I access courses and assignments?
All course materials, assignments, grades, and communication are accessed through Canvas, our online learning management system.
How do I access Canvas for Optima Academy Online?
Use this link to access OAO’s specific Canvas site: https://optimadomi.instructure.com. Current families can contact the school at oao-frontoffice@optimaed.com for login information.
How do I connect with other families?
Please join the school Facebook group. Join here It’s a wonderful platform for interacting with other families and offers opportunities to host or attend meetups.
How do I obtain my child(ren)’s elementary progress report(s) and/or secondary report card(s)?
Progress reports, report cards, and transcripts are available through our Student Information System, Genius. They may also be obtained through the enrollment office. For further assistance, please contact oao-registrar@optimaed.com.
How do I return school equipment?
What do we do if we are a current OAO family and already have a VR headset?
- Please keep your current VR headset for the upcoming school year!
- It is recommended to plug the VR headset in and turn it on a few times throughout the summer to ensure it gets updated.
- Students can go into Engage to explore and keep their VR skills sharp over the summer. This will be a locked room where students will be on their own without any other students or OAO Staff.
Home School Specific Questions
How do I apply for home education?
Please contact your local school district for more information. Here is a link to the districts in Florida: Home Education District Contacts.
High School & Diploma Questions
Do you support high school or diploma completion?
By 2027, students will be able to complete high school course requirements directly through OAO.
Option 1 | Home Education Students
- Continue with Home Education Program & Complete a Home Education Affidavit. Here is an example for Florida Home Education Students: Click Here
- Parents determine program completion.
- Students are not eligible for a traditional diploma, as a home education student, but may use a Home Education Affidavit (accepted by colleges, universities, the military, and employers) that a parent can sign and notarize for records, along with an official transcript of completed coursework.
- OAO provides supporting transcripts for completed coursework.
- If so desired, Home Education Students may take the General Educational Development (GED) test to earn a high school equivalency diploma.
Option 2 | Transfer to our Charter Diploma-Granting Program for Senior Year – Florida Students Only
- Students may transfer to our full-time, state-approved virtual charter program, Optima Classical Academy (virtual charter) in Collier County, where they can receive a state-provided high school diploma.
- Diploma-seeking students must meet all Florida Department of Education requirements. Click Here for Requirements
Standard & Required Testing Questions
What tests are required for Charter students at OAO? (Florida residents only)
Charter students enrolled through Collier County Public Schools in Florida must take Florida state assessments, including:
- FAST Progress Monitoring (Grades 3–10)
- BEST Writing (Grades 4–10)
- End-of-Course (EOC) Exams (as applicable)
- NGSSS Science (Grades 5 & 8)
How are state tests administered for Charter students? (Florida only)
- PM1 and PM2 are administered virtually by OAO.
- PM3 must be taken in person. Families will receive communication with testing dates and locations.
What assessments do K–2 Charter students take? (Florida only)
Students in grades K–2 complete FAST assessments using Star Early Literacy, Star Reading, and Star Math. That said, we often recommend Home Education enrollment for younger learners due to the flexibility it offers at this stage.
Are Home Education students required to take state tests?
No. Home Education students are not required to take Florida state tests. However, they must complete an annual evaluation to demonstrate academic progress, which is submitted to their local school district.
How do Home Education families complete the annual evaluation?
Families must contact OAO in early May to request an evaluation by a certified teacher. The teacher will review your child’s i-Ready scores, grades, or a portfolio, complete the required form, and return it to you for submission to your local school district.
Can Home Education students take state assessments through OAO?
No. Home Education students may only take state tests through their local school district. OAO does not administer Florida state assessments for Home Education students.
Can OAO help PEP and FES-UA students meet their evaluation requirements? (Florida only)
Students using Florida’s PEP or FES-UA scholarships are typically required to complete an annual academic evaluation, which may include:
- A norm-referenced assessment (e.g., i-Ready or FAST)
- A portfolio review
Requirements may vary, so families should confirm with their scholarship provider.
What testing is provided for Private Pay and Out-of-State students?
Yes! OAO offers i-Ready assessments virtually for Florida families using PEP or FES-UA scholarships. These can help fulfill the annual evaluation requirement. Be sure to verify with your funding organization to ensure it meets their criteria.
Are i-Ready assessments required for non-charter students?
Yes. All non-charter students—including Home Education, PEP/FES-UA, and Private Pay—are expected to complete i-Ready diagnostics. These help ensure that students receive personalized academic support and meet documentation needs where required.
Equipment and Technology
Who do I contact if I need tech assistance?
Laptops are required to complete school assignments in Canvas, our Learning Management System, whether on-demand/self-paced or live/teacher-led. Also, to join Microsoft Teams for any teacher instruction. Please see System Requirements – Optima Academy Online and Supported Devices – ENGAGE | Enterprise Metaverse Applications (engagevr.io)
Virtual Reality (VR) headsets are required for grades 4 and up to complete teacher-led courses (on demand students can also use VR headsets to enhance the learning experience).
Please reach out to IT at support@optimaed.com with any specific questions related to required equipment.
Do students have their own Microsoft or email accounts?
No. Students do not have personal Microsoft or email accounts. They access live classes on Microsoft Teams using a link provided by their teacher—no login isrequired.
All other communication happens directly through Canvas.
What is Canvas, and how is it used?
Canvas is our main learning management system. Each course has a Canvas page where students can:
- Submit assignments
- View grades and feedback
- Communicate with teachers
- Track missing work
Canvas also includes:
- A Student Orientation for platform navigation
- A Family Hub with resources and tools for parents
- Parents are encouraged to check their student’s Canvas account at least once a week.
What is EngageXR, and how is it used?
EngageXR is our VR platform for immersive learning in grades 3 and up.
- Grades 3+ use a VR headset for interactive exploration
EngageXR gives students access to virtual simulations and lessons that deepen engagement.
Some teachers also use supplemental tools like i-Ready, IXL, Nearpod, and Gimkit.
What is Genius, and how is it used?
Genius is the platform students use to log in and access all of their courses. It links directly to Canvas, where course content lives.
How do I log into Genius?
- Go to: Optima Academy Online | Login
- Enter your username:
- Format: [First Initial][Last Name]oao
- Example: John Smith → jsmithoao
- If needed: A number may be added (e.g., jsmithoao1)
- To reset your password, go here: Reset Password
How do I upload documents in Genius?
Log into your Parent/Guardian Genius account
Select the appropriate student (use the dropdown if you have more than one)
Click “Upload Documents” from the left-hand menu
Submit all required documentation
What equipment is required to attend Optima Academy Online?
Laptops are required to complete school assignments in Canvas, our Learning Management System, whether on-demand/self-paced or live/teacher-led. Also, to join Microsoft Teams for any teacher instruction. Please see System Requirements – Optima Academy Online and Supported Devices – ENGAGE | Enterprise Metaverse Applications (engagevr.io)
Virtual Reality (VR) headsets are required for grades 4 and up to complete teacher-led courses (on demand students can also use VR headsets to enhance the learning experience).
Please reach out to IT at support@optimaed.com with any specific questions related to required equipment.
Prospective Families
What enrollment options are available at Optima Academy Online?
OAO offers several enrollment pathways to serve different family needs:
- Charter (Florida Residents): Tuition-free through Collier County Public Schools. State testing is required.
- Home Education (Florida Residents): Families register as homeschoolers with their local school district. Offers flexibility in learning. An annual evaluation is required.
- Private Pay: Available to students nationwide. Families pay tuition directly, and payment plans are available.
- Scholarship: Families in select states can use state-approved scholarship funds to cover the cost of courses and services.
Can I switch enrollment types later?
Yes! You may request to switch between enrollment types (e.g., from Home Education toCharter, or Private Pay to Scholarship).
Please note that changes may affect testing requirements, funding, and pacing. Contact oao-registrar@optimaed.com for help.
How does the enrollment process work, including requirements, deadlines, and next steps?
OAO offers rolling enrollment, so families can apply at any time, though some programs (such as Charter or scholarships) may have specific deadlines.
To get started, families can attend a Parent Information Meeting or apply directly online. → Apply Now
After submitting an application, you’ll receive next steps via email, including access to the Genius Parent Portal to upload required documents:
- Proof of residency
- Birth certificate
- Parent/guardian ID
- Any applicable homeschool or scholarship documentation
Once enrollment is complete, families will receive ongoing communication with important details about course selection, schedules, orientation, school supplies, and VR equipment to help prepare for the start of school.
For additional support at any stage, families can contact the school team directly at oao-frontoffice@optimaed.com.
What support is available for students with IEPs or 504 Plans?
We are committed to providing meaningful support for students with exceptionalities. Our approach includes:
- Collaboration with families, teachers, and support staff
- Ongoing monitoring and adjustment of support plans
- One-on-one or small group tutoring
- A flexible virtual environment tailored to student strengths and needs
- Regular professional development for staff focused on inclusive instruction
Families are responsible for ensuring their scholar’s IEP or 504 Plan is current with their local school district.
If you have any questions or need assistance, please contact Janelle Diaz at jdiaz@optimaed.com.
How does OAO ensure personalized support for all learners?
We recognize that every student is unique. Through flexible scheduling, personalized tutoring, and collaborative planning, we ensure that support is student-centered. Whether your scholar needs academic reinforcement, enrichment, or accommodations, our team works together to help them thrive.
What does the homework load look like at OAO?
- Grades K–5:
- Light, purposeful homework in reading and math
- Occasional creative projects
- Most work is completed during the school day
- Assignments are clearly communicated in Canvas
- Grades 6–8 (Middle School):
- Moderate homework load supporting independence and understanding
- Reading, writing, projects, and review activities
- Two VR assignments per week in applicable courses
- Regular use of Canvas for updates and feedback
- Grades 9–12 (High School):
- Rigorous and consistent homework aligned with college readiness
- Reading, research, writing, and critical thinking
- Two VR assignments per week in applicable courses
- Emphasis on time management and self-advocacy
- All communication through Canvas
Are the middle school/high school courses one credit or half credit?
Are there summer classes available for enrollment?
Can my child be enrolled with Optima Academy Online as well as another school?
Does my child get credit if he takes an extra class from the on-demand/self-paced classes for middle school or high school?
How do I determine placement for scheduling?
Please view student progression to determine placement: Sample Course Progression
**Reach out to oao-registrar@optimaed.com with any questions
What curriculum will be used for language and how will it reach children with Dyslexia, Dysgraphia, Dyspraxia, or Dyscalculia?
We will be using a combination of Shirley for grammar, Core Knowledge for phoenix, cursive logic, and reading great books. Individual tutoring will be available in the afternoons. Our Special Services team will work closely with you, your scholar, and your teacher. In addition, our virtual reality locations also have holographic great books that can be read to the scholars. Our scholars will be exposed to grade-level content and fill in the gaps, depending on the scholar’s level. We are also developing our own writing program to assist with this group of scholars.
How do course credits work at OAO for middle and high school students?
Most middle and high school courses at OAO are full credit, unless otherwise specified.
Middle school courses can be used for credit recovery to support promotion to high school, while high school courses earn credits toward graduation requirements.
Students may also earn credit for additional on-demand/self-paced courses, even if they are enrolled at another school, with approval from their primary school’s counseling office.
Click here to view our current course offerings.
Can I enroll more than one child at OAO?
Yes! Families can enroll multiple children using the same parent account in Genius.
Tuition Fees & Costs
Are there any fees to attend Optima Academy Online?
It depends on your enrollment type. Private pay and scholarship students (such as PEP or FES-UA) are responsible for paying course fees. Payment plans are available for private pay families, and scholarship students can use reserved funds from their state funding organization to cover costs.
What supplies do families need to provide?
Families are responsible for basic school supplies, art supplies (for some grade levels), a laptop, and ELA books. ELA books can either be purchased or borrowed from a public library— whatever works best for your family.
Do clubs cost extra?
Yes. Clubs at OAO are based on student interests and may vary from year to year. There is a fee to join, and pricing may differ depending on the club. For specific club offerings and current costs, please contact the school directly.
Can scholarship funds be used for course or club fees?
Yes, in most cases. Scholarship students can typically use their funds (such as PEP or FES-UA) to pay for courses and may be able to use funds for clubs, depending on the guidelines of their funding organization. We recommend confirming eligible expenses with your provider.
How are courses paid for if I’m using a scholarship?
Families using state-approved scholarships will submit and reserve funds through their state’s designated education funding organization. OAO will guide you through this process to ensure timely course registration.
What states does OAO currently partner with for enrollment or scholarship funding?
OAO partners with families in multiple states and is actively expanding. Currently, we serve families using scholarships and private pay options in several states. Check here for more information: State Educational Scholarships – Optima Academy Online
Contact Information
Can I talk to a real person about the enrollment process or selected courses?
Yes! Sign up for our next Parent Information Meeting. These virtual calls are a great time to hear directly from our school team. There is a short presentation and then time for individual questions. Sign up here: Parent Information Meetings – Optima Academy Online Please feel free to email our admissions department if you are ready to get started: oao-admissions@optimaed.com.
If you are ready to submit your application and get started, please click here.
How does Optima Academy Online communicate with parents?
Families receive a weekly recorded call every Monday from our Head of School, Dr. Kim Abel, with important updates and reminders—please be sure to answer these calls. In addition, a monthly newsletter from the Front Office is emailed to all families, and text messages are sent as needed for timely reminders and quick updates.
What is the best way to contact the school?
You can reach our Front Office team directly:
Phone: 239‑673‑2801
Email: oao-frontoffice@optimaed.com
How do I contact my student’s teachers?
The best way to communicate with your scholar’s teachers is through the Canvas Inbox or by emailing them directly. Both options allow for quick questions, updates, or ongoing communication throughout the school year.
How do teachers communicate with families?
Teachers primarily use the Canvas messaging system to send updates, respond to questions, and share feedback. In some cases, they may also use text messages to send brief reminders or time-sensitive information.
Social Opportunities
How do students socialize at Optima Academy Online?
At OAO, students connect in a variety of ways depending on their enrollment type. Live students interact daily through Microsoft Teams, while On-Demand students have access to dedicated facilitators who offer connection and support. All students are invited to participatein bi-weekly Social Hours, clubs, the House System, and other community-building experiences.
Can On-Demand students participate in social activities?
Yes! On-Demand students are welcome to join Social Hours, clubs, and House events. They also have direct access to their learning facilitators, who provide support and engagement opportunities tailored to their needs. Social connection is encouraged across all learning formats.
What is the House System, and how does it work?
The OAO House System helps build character, community, and camaraderie. Each student is placed in one of four houses based on their strengths:
- Nightingale (Service)
- Odysseus (Self-Governance)
- Cincinnatus (Courage)
- Galahad (Perseverance)
Houses meet weekly, compete in friendly challenges, and earn points for positive behavior. The winning house at year’s end receives a custom IFX device personalized with their house name and symbol!
What is Social Hour, and who can join?
Social Hour is a fun, bi-weekly community event open to all students.
- Grades K–3 meet in Microsoft Teams for teacher-led games and activities.
- Grades 4–12 meet in Virtual Reality (VR) to connect, create, and play.
These gatherings give students a chance to relax, make friends, and have fun together.
Does my child need a VR headset to participate in social events?
A VR headset enhances the experience for students in grades 4 and up, but it’s not required. Students can still participate in many activities using their computer. At the start of the year, we offer VR Skills Clinics and Tech Help sessions to make sure everyone is comfortable and ready to join in.
What clubs are offered at OAO?
Clubs begin in October and are based on student interests and teacher talents. Some past favorites include Cooking Club, Debate Club, Theatre Club, Anime Club, Chess Club, and STEAM Club. Clubs meet weekly in Quarters 2 and 3 and give students a chance to dive into topics they love while connecting with others.
There is a fee to join, and pricing may differ depending on the club. Click for more info.
Can my child participate in school sports while enrolled at OAO?
Yes! Under House Bills 443 and 517, full-time virtual students can participate in athletics offered by their local school district. Parents must notify the district of their intent to participate, and students must meet eligibility requirements. This is a great way for virtual learners to stay active in their communities.
Optima Explorations VR Field Trips
What are VR Field Trips?
VR Field Trips are immersive virtual reality learning experiences that allow students to explore historical events, scientific discoveries, and global destinations using a VR headset. These experiences place students inside 360° environments where they can see and experience educational content in ways that traditional lessons cannot replicate.
